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APPLICATION FOR FUTURE ARTWALKS (PDF) |
Artist Info
Naturally, this is your opportunity to welcome guests to view your work and we do not have requirements for our artists other than provide timely paperwork so that we may promote your participation and you must provide art and materials in which to display your work. However, we also support the laws of our city and state and therefore, ARTISTS MUST PAY CITY & STATE SALES TAX. Contact the CVB for reporting forms.
Art Walk Hours
The Carthage Historic Downtown Art Walk operates over a two day period, a Date Night Friday night and Family Day Saturday. The hours are from 6-8:30 p.m. Friday evening and 10 a.m. -3 p.m. Saturday. Friday has a theme that is more couple or adult oriented and may have a wine tasting and food opportunities. Saturday is a family theme and will have more kid friendly activities. ARTISTS may unload and set their work after 3:30 p.m. on Friday and may break down and pack after 3 p.m. on Sunday. ARTISTS MUST BE IN PLACE BY 5:30 P.M. ON FRIDAY. Artists should plan to attend the entire event. If you are unable to stay, discuss your hours with your venue and ask for a waiver from your venue so that you may receive your deposit back. ARTISTS MAY NOT BREAK DOWN BEFORE 3 P.M. ON SATURDAY.
Your Venue is your Host
The venue that you have chosen or been assigned has volunteered to host and to help you have a successful Art Walk. This may be your first time participating in Art Walk, this may be your venue’s first time to participate as well. However, your venue may be very experienced in building a display and may have great ideas for presentation. The venue may be concerned about issues such as traffic, customer flow and basic housekeeping issues such as liter and making sure everyone has a positive experience. Remember! The venue is responsible for providing space – the artist should provide all materials to fill that space like tables, easels, lights, pedestals, etc. If you meet with your venue in advance, they may provide some of those materials to ease your load but how the artist fills the space provided is the responsibility of the artist. Treat your venue as if they are a host. Each Art Walk will bring you a new venue unless you AND the venue request the repeat combination. IF you have any issues, please attempt to negotiate with your venue and then report any unresolved issues to the Carthage CVB for review by the Art Walk committee.
Media Relations
We are all very excited to offer the Historic Downtown Art Walk; please trust the Art Walk committee to develop media and social networking relationships for the event. We appreciate your time and efforts to update your social networking contacts and encourage you to link to Historic Downtown Art Walk official information. Do not create events, pages, or groups for the art walk. Additionally, the Art Walk committee will arrange all media contact. If you are contacted by the media, contact Carthage CVB immediately. We would be thrilled to feature your work in that arrangement.
Get the prospect or customer’s attention
Mail flyers or post cards to your customers a couple weeks in advance to remind them of the Art Walk; your customers will feel like “special guests” to Art Walk and in turn may invite friends and family to your work. At the event, create an attractive, welcoming and attention-getting atmosphere. Greet and guide guests to the area where your viewing will occur. If appropriate, consider giving a short statement of your work with a little history and an interesting fact or two.
Provide a snapshot of who you are
Bring a short informational piece about your work and/or the Art Walk with you to all networking events. If you do not have materials, request Art Walk materials from the Carthage CVB 417-359-8181. Display these prominently and have a few on hand to distribute. Feel free to add Art Walk information to all your calendars, websites and updates that you distribute to your customers. Make sure that your contact information is included on the front of your information. Art Walk will offer new customers a no pressure opportunity to view you work.
Provide more information
Your customers and prospects need a way to continue the relationship. Often the purchase of art work is an educated decision making process to discuss and consider. Give prospects an opportunity to re-connect by providing business cards or flyers with information on how to further connect with you. Make sure to include your name, address, phone, e-mail and website. A sampling of pictures is an added touch to consider. We hope that you will be successful at the event but also feel your success may come after the event.
City & State Taxes
Reporting forms will be distributed upon arrival at the event. If you do not have a state tax ID number or a City of Carthage Business license, YOU MUST shelter under a partnering business license. The Carthage CVB has volunteered to assist but you must make arrangements by contacting the CVB prior to the event and customers may only pay using cash or check. Carthage CVB 417-359-8181 or wdouglas@ecarthage.com
Don’t forget the obvious
Remember to invite all of your current customers, clients, members, family and friends. To order materials for distribution, please contact the Carthage CVB 417-359-8181 or wdouglas@ecarthage.com.
After Art Walk
• It is the artists’ responsibility to work with the venue to coordinate all clean up and clearing of space. Your area should look exactly as it did before you arrived.
• Please fill out a survey or offer suggestions for future events to the Carthage CVB.
• Make sure your paperwork is up to date and current! If you would like your deposit back, we need your address; if you would like to participate at a future event, we need current information!
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